How to Make a Table of Contents in APA Format in Your Word Document

A table of contents in APA format can be easily inserted into your Word document. Just follow the APA style rules to create the TOC.

There are no official APA guidelines for a table of contents in APA format. So follow existing APA style rules as follows:

• Use the same font type and size as used in the rest of the paper, for example, Times New Roman 12.
• Double line space the entries.

To create a table of contents using Microsoft Word, you must:

1. Give your headings an outline level if they do not have one.
2. Prepare the table of contents in APA format.
3. Create the table of contents.

Microsoft Word will easily create the table of contents in APA format for you.

Also, the table of contents can be updated automatically whenever you make changes, such as page numbers changing because text and/or images have been added (or deleted) that affect the page numbers.

You can manually create a table of contents using Microsoft Word supplied template.

This should only be in special cases where the automatically generated table of contents does not satisfy your requirements.

See how to create a manual table of contents in a word document.

Preparation for the Table of Contents

Set Outline Levels for Your Headings in Microsoft Word 

A Microsoft Word outline level is the hierarchical level that is assigned to some text.
Microsoft Word uses the outline levels to create the table of contents.
Set your headings in Microsoft Word as follows:

1. APA Level 1 headings to Outline level 1
2. APA Level 2 headings to Outline level 2
3. APA Level 3 headings to Outline level 3

Figure 1 is an example of outline levels for each heading in a table of contents in APA format.
If your APA headings already have these levels, then go to set up table of contents in APA format.
If your headings are in APA format but do not have the correct outline levels, then continue.
(See set up your headings in APA format if you need help to style your headings in APA format.) 

The outline levels can be set up any time before the table of contents is generated, for example, you could do this as you write your paper.

For example, Figures 2 and 3 show an APA Level 2 heading being set to Outline level 2 in Microsoft Word.

Figure 2 instructions (if required) are:

1. Select the heading.
2. Open the Paragraph dialog box.

Figure 3 instruction (if required) is:

3. Set the Outline level as follows:
   - APA Level 1 heading to Outline level 1
   - APA Level 2 heading to Outline level 2 (example in Figure 3)
   - APA Level 3 heading to Outline level 3

Set Up the Table of Contents in APA Format

Figure 4 instructions (if required) are:

1. Select the References tab.
2. Select Table of Contents from the Table of Contents group.
3. Select Custom Table of Contents to open the Table of Contents dialog box (see Figure 5).

This will allow you to modify the table of contents into APA format.

Figure 5 instruction (if required) is:

4. Select Modify.

The Style window (see Figure 6) will open to begin modifying the table of contents into APA format.

Figure 6 instruction (if required) is:

5. Select Modify.

The Modify Style window (see Figure 7) will open so you can format the table of contents into APA format.

Note: Figure 6 shows the APA Level 1 Heading being selected for modification.

If the APA Level 2 Heading is being selected for formatting, select TOC 2.

If the APA Level 3 Heading is being selected for formatting, select TOC 3.

Figure 7 instructions (if required) are:

6. Select the font type and size for your APA format.
   The font type and size will already be in APA format if it is the default in your Word document.
7. Select Format.

This will let you choose Paragraph (see Figure 8) to format.

Figure 8 instruction (if required) is:

8. Select Paragraph.
   This will let you style the Paragraph (see Figure 9) in APA format.

Figure 9 instructions (if required) are:

9. Select Double Line spacing.
   Make sure all other settings are as shown, in particular, Before and After spacing is set to zero.
   The paragraph style will now be in APA format.
10. Select OK.
    Select OK in all other open dialog boxes.

Creating a Table of Contents in Microsoft Word in APA Format

Four different formats are shown:

• page number in Arabic numerals (1, 2, 3...) on every page including the title page (see Figure 10)
• page number in Arabic numerals (1, 2, 3...) starting at 1 on the table of contents page (see Figure 11)
• page number in Arabic numerals starting at 1 after the table of contents (see Figure 12)
• Roman numerals (i, ii, iii...) for the table of contents, and Arabic numerals (1, 2, 3...) for the main body of work (see Figure 13)

Table of Contents with a Page Number on Every Page

The most obvious way to create a table of contents in APA format is to treat the table of contents as another page (or pages) of text.

Therefore, the table of contents in APA format (as shown in Figure 10) will:

• have a page number in APA format on every page of the table of contents
• be double line spaced
• have the same font type and size as the rest of the paper

See how to build a table of contents with a page number on every page.

Page Number Starting at 1 in the Table of Contents

See how to build a table of contents starting with page number 1.

Page Number Starting at 1 in the Main Text

See how to build a table of contents with the page number starting at the main text.

Roman Numerals in the Table of Contents and Arabic Numerals in the Main Text

See how to build a table of contents with page numbers in Roman numeral format.

Summary

The APA style says nothing about creating a table of contents in APA format. The  APA blog will explain why.

However, this does not mean you cannot have one. A table of contents is often required.

Follow the guidelines above and your instructor's guidelines to create a table of contents in APA format.

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